Entry Classes and Guidance Notes
- There are six entry classes: Scapes, Open Monochrome, Open Colour, Nature, People and Open Mobile Phone.
Any rural, urban or coastal landscape image will be accepted in this category including Colour, Monochrome, Infra-red, HDR and Panoramic images.
The image must be from one capture. (HDR from a bracketed set of the same image and Panoramas from a panned set of the same scene are viewed as one capture).
The integrity of the subject must be maintained and the making of major physical changes to the landscape is not permitted. You may not, for example, move trees or import the sky from another image.
People and animals may be included in the scene as long as they are ancillary to and or supportive of the main subject.
- Open Monochrome:
Any B&W image (subject to the terms and conditions) may be entered in this class.
A black and white image is one containing only various shades of grey, black or white.
A black and white work toned entirely in a single colour will remain eligible for the monochrome class. However, a black and white work modified by partial toning or by the addition of one or more colours, becomes a colour work and is thus ineligible for the Monochrome class.
- Open Colour:
Any Colour image (subject to the terms and conditions) may be entered in this class.
This is the Nature definition adopted by PAGB from 2018, edited to remove inapplicable Wildlife class references.
Note that images already meeting the separate FIAP Definition of Nature will satisfy this less restrictive definition.
Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archaeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.
The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality.
Scientific bands, scientific tags or radio collars on wild animals are permissible. Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement.
Processing of the captured image, by cropping, exposure adjustment, colour correction, noise minimisation, dodging/burning, HDR, focus stacking and sharpening, is allowed. Cloning of image defects and minor distractions, including overlapping elements, are permitted when these do not distort the truth of the photographic statement.
Images entered as Nature can have landscape, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.
Access to biological subjects may be restricted. By entering a PAGB event, Photographers warrant that they have followed relevant codes of practices and hold any necessary licences.
Images should portray people, as individuals or collectively, and should be concerned with showing their character, behaviour, or customs, or making social comment. Images from genres such as portraiture, street photography, social documentary and travel are all acceptable.
- Open Mobile Phone:
Images submitted to this class must have originally taken with a mobile phone or tablet.
The image can be any subject in colour or Black and white.
The images for this class must have the EXIF data attached, showing that the image originated from a mobile phone or tablet.
The original Image taken on a mobile phone or tablet can be further processed in other software programmes such as Adobe Photoshop, but make sure that the EXIF data is not stripped out of the final image by that programme.
Terms and Conditions
- The Exhibition is open to all photographers with addresses in the United Kingdom, Channel Islands, Isle of Man and all BFPO addresses.
- It is the responsibility of the entrant to read and comply with these Terms and Conditions. A written copy of these Terms and Conditions is available on request.
- Entries are submitted on-line only via www.robinhoodexhibition.co.uk (see "How to Enter below")
- In all cases the original image must have been taken using the photographic process and be the sole copyright of the photographer.
- No image may be submitted in more than one category and any image accepted in a previous Robin Hood Exhibition is not eligible.
- High Dynamic Range (HDR) imaging techniques and/or stitched panorama techniques are allowed in all classes except Nature.
- Images that use clip-art are not permitted.
- The entrant accepts responsibility to ensure that any necessary permissions have been obtained in written form for exhibition usage especially where a photograph has been taken in locations where photography is expressly prohibited. The Exhibition Organisers may request a copy of this written approval.
- Submission of entries to the Exhibition will be taken as acceptance that all Terms and Conditions to enter an image in the Exhibition have been met.
- Submission of entries to the Exhibition implies that the photographer has complied with all requirements regarding necessary permissions to take the image and present the image in the Exhibition.
- By submitting an image or images, each entrant agrees to abide by these Terms and Conditions.
- The Organisers reserve the right, without payment, to use any accepted image for the purpose of publicising or promoting the Robin Hood Exhibition. The entrant will be credited with images used in this manner.
- Copyright remains with the photographer.
- All accepted images will be available for public viewing via the Nottingham and Notts Photographic Society web site unless the subject of any investigation.
- The Organisers reserve the right at any time to reject or disqualify any image which does not meet the entry criteria, before, during or after judging has taken place and up to 12 calendar months after the date of selection.
- The Organisers reserve the right to either reject or not to exhibit any image that has been accepted in the Exhibition if it is deemed by the Organisers to be offensive, unlawful or inappropriate for public viewing.
- Any entry found not to comply with the Rules at any stage of the Exhibition may be rejected or disqualified and no refunds will be made in the event of rejection or disqualification and any Awards will be forfeited and the BPE and Crown Awards Officers will be informed.
- In any dispute, the Organisers reserve the right to make the final decision as to whether an image is accepted, rejected or disqualified with any refund at the discretion of the Organisers.
- It is the entrant’s responsibility to ensure that their registration details are kept up to date on the Exhibition registration page.
- Personal data is required to complete the on-line registration and submission of entries. This personal data is held on a computer database but is treated as confidential and is not revealed to any third parties not connected with the Exhibition unless required to comply with legal obligations.
- All entries are accepted in good faith. The entrant agrees to indemnify the Judges, Exhibition, Organisers and other related parties against any litigation that may arise if entered images do not have the necessary permissions to be published in Exhibition-related documents, or on any website associated with the Exhibition.
- The organisers have the right to request a copy of the original image file before confirming any acceptance or awards have been allocated. Refusal of complying with this request can lead to rejection or disqualification of the acceptance and/or award.
- The decision of the Organisers on all matters relating to the Exhibition is final and binding.
Awards and Acceptances
- There shall be an Engraved Crystal Glass Award for the Overall Exhibition Winner which will be decided out of the winners of all the Classes.
- There shall be an engraved PAGB Gold Medal award and an engraved Crystal Glass Award for the winner of every Class.
- There shall be an engraved Crystal Glass award for the Selectors Individual Choice in every Class.
- There shall be Certificates of Merit awarded in every Class at the discretion of the Selectors.
- There shall be an engraved Crystal Glass award for the best North and East Midlands Photographic Federation entrant decided by the maximum number of points gained from all accepted images. (In the event of a tie, it will be decided on the most images scoring 15, 14, 13 points, etc. If this also ends in tie, there will be a joint award.
- There shall be an engraved Crystal Glass award for the best Nottingham and Notts Photographic Society member (if different from the entrant winning the best North and East Midlands Photographic Federation entrant Award above) and decided by the same criteria. This entrant must be registered in the on-line entry system as a bona fide Nottingham and Notts Photographic Society member.
- All acceptances and awards gained (except for preceding two awards) shall gain credits towards the BPE Crown Awards.
- If an image is accepted and/or gains an award but is subsequently rejected or disqualified, the BPE Crown Awards officers shall be informed.
How To Enter
- Entries shall be made on-line only.
- The Entrant will first be required to complete the Registration page on the on-line system at photoexhib.co.uk which is either accessed directly from an email or bookmark, or via the Robin Hood website, www.robinhoodexhibition.co.uk. When completed and the button marked REGISTER is clicked, an email will be forwarded to the entrant confirming User Name, Email address and a temporary password.
- The entrant may then log-in to the on-line system and by selecting one of the relevant Classes will be able to upload a maximum of 4 images per Class.
- The images should be formatted in JPEG with a colour space of sRGB and prepared to a maximum size of 1600 pixels wide by 1200 pixels high. There is no need to fill unused space with black.
- Image files submitted using the online submission website may have any name, within reason, with the proviso that the file must be a valid JPG file with the file name suffix '.jpg'. The website will attempt to convert your file name into a preliminary image title. You may then modify that title to suit your requirements both before uploading the image and, if necessary, after the upload.
- Image titles will be read out when the image is projected and prior to the judges scoring. Titles will appear in the catalogue and on the results web pages. Please check your spelling!
- Image titles must be no longer than 35 characters. Certain punctuation characters are not permitted within image titles. These are: _ # & / : ; * " ~ < > | ? \
- A maximum of 4 images may be entered in each class.
- Payment of £1.50 per image with a minimum of £6.00 per entrant is required. This must be made on-line via PayPal. Entrants do not need to register with PayPal.
- Please note that the Submission Software permits users to amend their entries. If amended, the entry MUST BE REFINALISED, otherwise the submission is not completed.
- A catalogue will be produced and all entrants will receive a copy. The contents will include reference only to the accepted images and entrants name, distinctions, Club or area of address, and awards. Images of the Awards will be reproduced in the catalogue.
|Opening date:||Saturday 26th January 2019|
|Closing date for entries:||Saturday 20th April 2019|
|Selection dates:||Sat/Sun 18th/19th May 2019|
|Scorecards emailed by:||Saturday 15th June 2019|
|Results published on the Club website by:||Saturday 15th June 2019|
|Catalogues mailed by:||Saturday 14th July 2019|
- Roger Evans MPAGB FBPE EFIAP
- Marilyn Roberts DPAGB BPE3*
- Vincent Scothern DPAGB* PPSA AFIAP BPE5*
The Organisers will decide the approximate number of acceptances to be made for each class. The selectors will score the entries until a satisfactory result is achieved.
- On receipt of any information or complaint about an entrant or image not complying with these Terms and Conditions, details shall be forwarded in writing to the entrant concerned stating the nature of the alleged non-compliance and asking for their response and any evidence deemed necessary to contradict the allegation.
- If the complaint or information alleges that the entry criteria under the Terms and Conditions have not been met then, without evidence to the contrary, the Organisers reserve the right to reject or disqualify that image or images.
- The Organisers will make any enquiries necessary to bring any complaint or allegation to a conclusion.
- The Organisers will inform the entrant in writing of the outcome of any investigation and any decision the Organisers deem appropriate.
- If information is received anonymously, the Organisers shall have discretion to decide whether or not to act on the information.
- The Organisers reserve the right to decide whether any personal details of an informant or subject of complaint will be revealed.
- The Organisers shall decide whether the British Photographic Exhibition and/or the Photographic Alliance of Great Britain are informed of any allegation and the result of any investigation.
- The Organisers may vary the administration of the Exhibition at their discretion.
BPE Crown Awards
- As a member exhibition of the British Photographic Exhibitions (BPE) circuit, all images accepted into this exhibition count towards BPE Crown Awards. Entrants are invited to aggregate their acceptances in affiliated exhibitions to apply, without charge, for a BPE Crown Award.
- A copy of the regulations for granting of BPE Crown Awards may be obtained by sending an SAE to:
Alison & Andy Fryer DPAGB EFIAP BPE3*
BPE Crown Awards Officers
38 Oldacre Lane,
- Please see http://www.britishphotographicexhibitions.org.uk for more details about the BPE.
Correspondence and Enquiries:
- Details of entrants will be stored and used solely for the purposes of administering this annual exhibition, including informing entrants of subsequent Robin Hood Exhibitions.
- Except as required for the management of exhibition data by BrightImaging, no personal information will be transferred to any party outside of The Robin Hood Exhibition for any purpose, unless required by law or in compliance with the Terms and Conditions of the Robin Hood Exhibition, for example, notifying the BPE.
- Cookies are used on the PhotoExhib website to facilitate your navigation around the pages. We may also use them to gather anonymous usage statistics such as the number of visits to the site. You can find out more about cookies at http://en.wikipedia.org/wiki/HTTP_cookie and at http://aboutcookies.org/. Please note we are not responsible for cookies that may be delivered by any third-party websites that may be linked to PhotoExhib.
The information that we will be collecting from entrants will be as follows:
- Name, address and telephone number and photographic distinctions
- The photographic club of which you are a member
- Your email address
- Your Images and their Titles
We only collect the minimum amount of personal data in order to operate the The Robin Hood Exhibition. Your data is held for a period of five years after the results are published for the most recent exhibition you entered (or actively registered for). Your entry/image acceptance and award data (full name, photographic honours, photographic club (if any) and post town) are held until three years have elapsed after the Exhibition ceases to be a client of BrightImaging.
If at any point you wish all your data to be removed from The Robin Hood Exhibition and Bright Imaging you must do so through email to email@example.com and firstname.lastname@example.org. You will need to identify yourself adequately to make sure we remove the correct data.
Who is BrightImaging?
We own, design, develop and operate the PhotoExhib system which is used by Client organisations to manage their photographic exhibitions and competitions.
We take your privacy and data security very seriously. Please read the following policy carefully and only click the “Accept” button if you’re happy to do so.
What personal data do we collect and why?
The data we collect depends on the requirements of the Client photographic exhibition/competition. The Client in this case is Robin Hood Open exhibition 2019 .
The minimum data requirement is to collect:
- Your name (so your entry and images can be correctly attributed)
- Your email address (so you can be contacted about your entry)
Additional information collected could be:
- Photographic honours/distinctions
- The photographic club of which you are a member (generally only mandatory if entry requires membership of a specific club or group of clubs)
- Your phone number (so you can be contacted about your entry)
- Your postal address (so that a physical catalogue/CD/DVD can be posted to you)
We only collect the minimum amount of personal data in order to operate the Exhibition for our Client.
How do we get your personal data?
We get your personal data in one of these ways:
- When you register for an exhibition/competition organised by the Client.
- If you have previously registered for an exhibition/competition organised by that Client (e.g. in a previous year). In this case your details would generally be pre-registered into the database for the latest exhibition prior to it opening for entries.
- Occasionally a Client may pass us a list of contacts to whom they would like us to send “invitation to enter” emails. This would typically happen for a new Client, or a new Exhibition/Competition. In this case the Client will take responsibility for ensuring that you have consented to receive these emails.
Who do we share your data with?
Unless required by law, your data is only shared with the organisers of the photographic exhibition/competition for which it was gathered.
How is your data managed?
Your data is held securely on databases accessible via industry-standard password protection. The databases and servers are physically located within the EU.
How is your data segregated?
Each Client organisation has a completely separate set of data from other Clients. There is no sharing of data between Clients. If you wish to register for and/or enter several exhibitions, you must register separately for each one.
How long is your data held for?
Your full registration data is held for a period of five years after the results are published for the most recent exhibition you entered (or actively registered for).
Your entry/image acceptance and award data (full name, photographic honours, photographic club (if any) and post town) are held until three years have elapsed after the Client ceases to be a client of BrightImaging.
If you’ve been pre-registered, having entered a previous exhibition with this Client, there will be an unsubscribe link at the bottom of the email(s) inviting you to enter,
Alternatively you may request to be unsubscribed from future correspondence by emailing either the Exhibition Organiser email@example.com, or firstname.lastname@example.org. You will need to identify yourself adequately to ensure that we remove the appropriate records.
If you request to be unsubscribed from an exhibition having entered it, you will be unsubscribed after the last communication related to the exhibition and your results have been sent.
Bear in mind that, as stated above, each Client organisation have completely separate sets of data. If you request to unsubscribe, you will be unsubscribing from this exhibition only - it will not affect your status with any other exhibition that you are registered with.